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NYC School Librarian Guidebook: Ordering

Resources to examine our inherent bias, promote personal awareness, and help us build collections for our students that reflect themselves and the world around them.

Ordering Books

All materials purchased should align with the NYCDOE Collection Development Policy for Classroom Collections and School Libraries.

Library Materials

All materials ordered for the central school library should be purchased as “shelf-ready.” Shelf-ready print materials should include mylar covers for dust jackets, spine labels, barcodes, barcode protectors, and MARC 21 records for all items in the library order.  The Funding Source, e.g., “NYSLIB,” should be marked on every library material purchased. 

PURCHASED WITH STATE MONEY

EDUCATION LAW 1985

SECTION 711, CHAPTER 53 

All cataloging and processing specifications for the library's collection should be on file with each individual vendor/jobber the order is being placed with.  Every jobber should receive a different range of barcode numbers and the librarian should maintain records of the barcode ranges allocated for each vendor.  

Please refer to the Automation page for guidance on barcodes, call numbers, and setting up cataloging and processing specifications with jobbers. 

 

Periodicals

The NYC DOE Department of Library Services recommends print magazines are not ordered during Covid-19. 

 

Shopping with ShopDOE

The DOE is committed to creating and supporting learning environments that reflect the diversity of New York City. To ensure that our website serves the needs of everyone, it follows the Web Content Accessibility Guidelines 2.0, Level AA. That means the sites work for people with disabilities, including those who are blind and partially sighted. We are committed to creating accessible digital experiences for all website visitors. If you require assistance with any documents on our site, please please call 917-521-3654, email mdodes2@schools.nyc.gov, or mail to: Michael Dodes, 4360 Broadway, 4th Floor, New York, NY, 10033 for assistance.