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NYC School Librarian Guidebook: Furniture, Equipment, and Supplies

Resources to examine our inherent bias, promote personal awareness, and help us build collections for our students that reflect themselves and the world around them.

Furniture and Equipment Requirements

FURNITURE

  • Circulation Desk
  • Tables
  • Chairs
  • Shelving for books, AV, software, equipment, laptop carts, magazines

SUPPLIES

Supplies must be kept in stock to complete the processing of materials, accommodate student use of computers and printers, and keep the library operating smoothly.

The following are essential supplies:

  • Packing tape
  • Dummy barcodes
  • Call number labels
  • Toner for laser printers
  • Paper for printer, copy machine
  • Display items (background paper, colored paper, display racks, bulletin board supplies)
  • Bookends
  • Plexi sign holders

The circulation desk is the point of service and the first piece of furniture students see upon entering the library. It should be attractive as well as functional.

Things to Consider:

  • Components
    • workstation for desktop or laptop and printer
    • Book return unit (with depressible book truck beneath) or stand alone book return
    • storage
    • display 
  • Counter Height
    • Lower for elementary and higher for secondary schools
    • Adjustable with multiple heights
    • Meets ADA requirements
  • Access to electricity and cord containment

Standard sloping book trucks are used for reshelving books. They come in metal or wood in a variety of styles. We recommend:

  • at least two (one for fiction/one for nonfiction)
  • double-sided

Depressible book trucks or book return carts are used beneath the Book Drop unit of the circulation desk.

The Circulation Desk

This is the area where library materials are checked in and out.  A book drop with depressible book truck beneath is used for returns. This area may also function as an information desk and work area.  It is usually located near the library media center's main entrance but should be placed so that the entire library is visible from the charge desk. Components may include:

·         charge desk and staff work area

·         book drop

·         book carts/trucks

·         shelving for reserves and special collections

·         circulation computer with administrator access

·         electrical outlets and data drops for network access

·         telephone / intercom

·         public access catalogs

·         security system

·         copier

·         display

Circulation Desks

Flexible Seating

P177Q The Robin Sue Ward School

Collaborative tables

"I changed from the old chunky wood tables and chairs to whiteboard tables and color coordinated chairs. This way the kids can collaborate, do mind maps, and work more adhesively." - librarian Tracy Wong 

 

Book Trucks

Standard sloping book trucks are used for reshelving books. They come in metal or wood in a variety of styles. We recommend:

  • at least two (one for fiction/one for nonfiction)
  • double-sided

Depressible book trucks or book return carts are used beneath the Book Drop unit of the circulation desk.

Soft seating

Seward Park High School 

Chairs

Independent reading area - high school

Independent reading area

Library Supplies and Furniture

Library Furniture Contracts - there are no library furniture contacts in place for FY 23

Library non-specific office furniture is available in the FAMIS E-Catalog.

Most vendors will come out and measure, design and install but there may be additional fees so be sure to ask.

Below are some possible vendors:

Vendor Name

Website

DOE Vendor #

Contract #

Notes

Bretford

http://bretford.com/

BRE033000

No Contract

Need 3 Bids - May not exceed $25,000

Brodart

http://www.brodartfurniture.com/

BRO022000

No Contract

Need 3 Bids - May not exceed $25,000

Demco

https://www.demco.com

DEM001000

No Contract

Need 3 Bids - May not exceed $25,000

Smith Systems

https://smithsystem.com/school-setting/

SMI042000

No Contract

Need 3 Bids - May not exceed $25,000

Library Supplies

Library non-specific office supplies (e.g., staplers, pens, pencils) are available in the FAMIS E-Catalog.

VENDOR NAME

WEBSITE

DOE VENDOR NUMBER

Brodart

BRO02000

Gaylord Brothers, I.    

GAY006000 

Demco https://www.demco.com  DEM001000  

 

If you have any questions or concerns, please contact Melissa Jacobs at mjacobs7@schools.nyc.gov or Finance Service Center at (718) 935-4444.

NYCPS is committed to creating and supporting learning environments that reflect the diversity of New York City. To ensure that our website serves the needs of everyone, it follows the Web Content Accessibility Guidelines 2.0, Level AA. That means the sites work for people with disabilities, including those who are blind and partially sighted. We are committed to creating accessible digital experiences for all website visitors. If you require assistance with any documents on our site, please email libraries@schools.nyc.gov