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2019 Annual Fall Conference: School Libraries Are Game Changers!: Tip Sheet: Talking to Exhibitors

Tip Sheet

Tips for Talking with Exhibitors

1. Bring plenty of business cards. Ask for the Exhibitor’s business card too!

2. Bring a list of materials you are interested in, or at least categories of materials: eBooks, graphic novels, foreign language, Hi-Lo, etc. Be sure to find out how this exhibitor’s materials address those areas of focus.

3. While you’re at the table, mark up the exhibitor’s catalog with the items you see that you might want to order.

4. Make sure you get the NYC DOE contract and vendor number to help with ordering.

5. If the exhibitor is not a contracted NYC DOE Vendor, ask if their material is distributed by a contracted vendor or available in the FAMIS E-catalog.

6. Be sure to ask about pricing for processing for library books and reference material.

7. Check the bindings. They should be either trade bound or library bound if they are hardcover; look at prebound materials

        (paperbacks rebound with a hard cover) and test the durability. Most prebound materials come with some type of warranty.

8. What the return policy is for damaged materials or those that do not stand up to a reasonable number of circulations? Is there a lifetime return policy for prebound materials?

9. If looking at electronic/database products:

        • Is it a per-pupil or a set price?

        • Is that particular database listed in the FAMIS E-Catalog, not just a listing for the vendor?

        • Is there a discounted price if the database is bundled with another one from the same vendor?

        • What grade/reading level/interest level is the product aimed at?

        • Can you get a free trial to see how your students/teachers will use it?

        • Is there a remote log-in available for your entire school community?

        • Are there alternate interfaces to address the needs of different types of student learners (e.g., different languages)?

        • What is tech support/customer service like? Available hours? Speed of response?

        • Is training available? Is there a cost for the training? Are webinars available? Is there an additional cost for training?

        • Is there an online tutorial? Are there downloadable tutorial materials for your students?

        • What kind of material is in the database? Compilations of articles from many sources?

               Original material written by the vendor?  If original material, what authority is used?

        • What are the print capabilities?

        • Are individual student accounts available within the database?

        • Is there an app for the product?

The DOE is committed to creating and supporting learning environments that reflect the diversity of New York City. To ensure that our website serves the needs of everyone, it follows the Web Content Accessibility Guidelines 2.0, Level AA. That means the sites work for people with disabilities, including those who are blind and partially sighted. We are committed to creating accessible digital experiences for all website visitors. If you require assistance with any documents on our site, please please call 917-521-3654, email mdodes2@schools.nyc.gov, or mail to: Michael Dodes, 4360 Broadway, 4th Floor, New York, NY, 10033 for assistance.